Justin and Chris, Sep 23. These dates are the clock. The Sep 16 week stays below as history. Public Expo copy does not mention a Pitch-Off.
Thu Sep 24 · tonight
Sponsorship package
Chris sends revised tiers by this evening. Justin tests and deploys the same night.
Thu Sep 24
Nathan Hall · table
Ready to buy on the call. Email today. Founding rate is $150 through Sep 30.
Fri Sep 25
Austin + Women Enterprise
Startland for the Oct 5–6 Expo push. Oct 8 tickets, code WEM, cap 10 per org.
Fri Sep 25
20 tables · $390
Venue has 10. We supply 20. Reventals quote is $390 for one day.
Thu Sep 24 eveningChris sends · Justin deploys
Expo sponsorship package
October 6, 2026: the ladder is locked on the Expo board. Sell Premier, Platinum, Gold, Silver, and Bronze from that page. The bullets below are the Sep 23 call, before the lock.
- Direction from the call, not a decision: Presenting at $5,000 can be more than one (Taylor was not told it was exclusive). Justin floated a second tier near $2,000. A $500 tier is unresolved.
- Simon Kuo photo add-on stays $250 on top of a table. It is not the $500 sponsorship.
- Chris revises Eventbrite overview and "what to expect," adds photos from the last Expo, and sends the page. Justin improves it, then the site copy follows.
- Newsletter Chris planned for Sep 24: one or two sentences of recap, Women in AI, awards, Expo at the bottom. Do not launch Expo language that still says Pitch-Off.
Done looks like: Chris's package is on the Expo board the night it arrives, and the Eventbrite draft matches it.
Thu Sep 24
Nathan Hall, then the July floor
Lefty Media · lefty@leftymediaco.com · ready to buy a table
- Email Nathan today with what a founding table includes. Payments run through Eventbrite.
- July exhibitors are already listed on the Expo board. Start that outreach now. Founding rate ends Sep 30.
- Chris noted "previous attendees" on the call. The July list on the board is the working list until he adds names.
Done looks like: Nathan has a yes/no, and the July "yes" rows have a sent date.
Fri Sep 25
Austin at Startland, then the other lists
Startland exclusive first. Club email the same day. Then KC ADC, KC Tech Council, Digital Drive.
- Meeting is Friday. Ask for an email push the week of Oct 5. Startland's send is likely Tuesday, Oct 6. Not next week.
- No Startland story in over a year. Women in AI and the Expo are both pitchable. Lindsay's news release may already be on its way to them.
- Get Chris in the thread.
Done looks like: a date Startland will send, and a list of who is asked after that, not before.
Fri Sep 25Oct 8 · 27 signed up
Women's Enterprise Network tickets
Code WEM · cap 10 free tickets per organization · Lindsay covers Central Exchange and the women-owned groups she already has
- Call Friday. Do not re-ask Lindsay's list.
- KC Tech Council and Startland can use the same cap if Chris wants them in the giveaway. Confirm before promising a code.
- Chris sends the five-star ratings ask to members. That one is his.
Done looks like: WEN has the code and the cap in writing, and Justin knows how many codes went out.
Fri Sep 25Patent was Thursday
Tables · venue has 10, we bring 20
Venue reply, Sep 24. They have 10 tables and 10 linens. We supply the other 20. Quote is a Reventals cart, not booked. Orders: orders@reventals.com · (888) 857-0071.
- 8' × 30" banquet tables at $11.50/day × 20 = $230
- 8' spandex linens at $8/day × 20 = $160
- Estimated total $390 for one day. Delivery and pickup are not in that number.
- Save the cart. Before paying, ask whether one day covers Tuesday Nov 10 with load-in at noon, and what delivery costs. A second day would double the $390.
- Friday walk is now a fit check: do 30 of these 8-foot tables work in the room. Confirm the date is still held, and the room name. Chateau Avalon is the owner's other property.
- Chris emails Joe as the second set of eyes. Set that meeting. Invite William only if he says he can do a walkthrough.
Done looks like: the cart is saved, delivery is priced, and Chris has a yes on booking $390 plus delivery for Nov 10.
Thu Sep 24One page
Oct 29 Intuidy one-sheeter for Chris
Builder event. In-kind promo, not a paid club sponsorship. Chris reviews over the weekend or next week, then tells the board why this event and not others.
- Send today. What it is, when, who it is for, the one link, and the ask of the club (share, not a sponsor slot).
- Chris is out of pocket until Oct 9 for a separate Intuidy product demo with Grayson. That demo is not this one-sheeter.
Done looks like: one page in Chris's inbox. He can slot it without a meeting.
Thu Sep 24William
Duda mobile borders, and the Sep 22 audio
- Desktop has borders. Mobile is flush, no side space. Chris asked Justin to send William that note. He knows Duda.
- Same note: ask for the Sep 22 audio. Recap is one quote and one short paragraph per speaker. Speakers approve before it publishes, so they can share it.
- Do not draft the recap from memory. Wait for the audio.
Done looks like: William has both asks. The recap starts the day the audio arrives.
Chris · Fri Sep 25 if the intro landed
TenX AI and Taylor
TenX (T-E-N-E-X) has wanted to sponsor for about a year. Cyber / security. Grew fast. Chris was introducing Justin on Sep 23 so a meeting can happen as early as Friday, with the revised deck.
- If the intro is in the inbox, book it. Sell from the locked ladder on the Expo board: Premier, Platinum, Gold, Silver, Bronze.
- Justin asked Chris to email Taylor (Elios) and close. Presenting was already sent to her around Sep 21. Sponsor dinners are postponed. The board was unanimous. Do not sell a dinner on this expo.
- Justin can take sponsor meetings once the package is real. Target about ten in the next four or five business days. Chris is emailing the board for names (Scott Holzman, Joe, others).
Done looks like: TenX has a time, and Taylor has a note from Chris.
This month · not this week's bottleneck
Held from the call
- Pitch-Off stays off Eventbrite, the newsletter, and social. A side room is still a maybe for Elios. The full Pitch-Off moves to a later downtown date. Internal run of show on the Expo board is marked so nobody pastes it.
- Membership. No free tier. Entry around $19/year so there is skin in the game. Practitioner tier about $150–$200/year, half-off events, member-only events. Founding members Dec 1 at a steep first-year discount. Alpha Jan 1, 2027: member database, e-commerce, directory, Slack. Board stress-tests through October. Mike moves the Lovable portal onto the club account.
- Board tech audit. Justin interviews every board member over the next month. Governance after the interviews. Chris, Justin, and Michael still need one session to merge brand files. Chris gathers that homework first.
- Board seat. Stay a consultant through this stretch. Revisit a seat when the membership portal is real. Chris would want about 30 days before an announcement.
- Doug and Lindsay before any note to Carol Low. That todo lives on the Expansion board.
- Bee Organized. Chris compiles Kristen's discovery notes and takes the summit deck as far as he can over the Sep 26 weekend. About seven sanctioned use cases. Justin does not draft use cases until those notes exist, and wants one hour with a ZB first.
- Press. Lindsay's release is aimed at TV, Kansas City Business Journal, and maybe Startland. She is traveling. Chris connects Justin with Lindsay and Tracy so outlets hear one story. Justin may follow up with Channel 41 and Odyssey after that intro. Do not pitch a second version of the story.
- Kovac.ai strategy session next week is Chris's consultancy. Not this board.
- Justin has Mailchimp access as of Sep 23. Sends still wait for Chris.
Oct 8 · Women in AI
Inaugural language. The Sep 16 call had about 13 tickets. On Sep 23 Chris counted 27 signups and called it the worst early attendance yet. Give tickets away. Nominations close around Sat Sep 27. Event Thu Oct 8. Friday ticket work is in the Sep 23 clock.
Due Thu Sep 17 morningChris asked 1–2 days
LinkedIn #1 · Women in AI
Club LinkedIn · draft at drafts/linkedin-women-in-ai-2026-09-16.md
Done looks like: live club post URL texted to Chris + board email sent (or Chris forwards the Board push draft).
Due Thu Sep 17 noonKU review day
Duda Women page = Eventbrite truth
kansascity.ai · inaugural wording · text Chris before edit
- Address 12610 Quivira / Regnier
- Drop “Big thanks to KU Edwards Campus for hosting”
- Building, room, parking line, share image if still wrong
Done looks like: Chris gets a 3-bullet “live on site” text with screenshots. KU could open the page and find no address errors.
Cadence locked
LinkedIn calendar through Oct 8
Every 4–5 days · event / ecosystem / event
- Wed Sep 16 — Women #1 (ship)
- Mon Sep 21 — ecosystem / NotebookLM asset (not a soft ask, a rhythm)
- Fri Sep 26 — Women #2 + nomination reminder (noms ~Sep 27)
- Wed Oct 1 — Women #3 · tickets
- Mon Oct 6 — final push
Done looks like: five draft posts dated in drafts/ before Fri Sep 19. Chris never wonders if promo is happening.
Done
Nomination form QA
Completed 2026-09-16 · Justin confirmed it worked fine
- Nomination + auto-responder path verified
Source: Sep 16 call, updated from the Sep 23 Justin / Chris call. Checklist: ~/kc-ai-club/NEXT.md. Soft ask → hard Justin date is one+ working day earlier.